Replacement of two (2) 500 ton water-cooled chillers at the Veterans Park campus, 555-655 Halyburton Memorial Parkway

by January 4, 2018

INVITATION TO BID

New Hanover County Schools invites mechanical contractors to bid on the replacement of two (2) 500 ton water-cooled chillers at the Veterans Park campus, 555-655 Halyburton Memorial Parkway, Wilmington, NC 28412.  Sealed single prime Bids in paper form will be received by the Office of Maintenance Operations in room number 106A of the New Hanover County Schools’ Carolina Beach Road Complex, 2814 Carolina Beach Road, Wilmington, NC 28412, at 2:00 pm on Tuesday, January 23, 2018.

All Bids will be opened and read aloud starting at 2:00 pm.  This project will be bid and awarded in accordance with G.S. 143-128 and G.S. 143-129.  Time is of the essence and any Bid received after 2:00 pm on Tuesday, January 23, 2018 will be returned unopened.

The project generally consists of replacing two (2) 500 ton York water-cooled chillers and associated piping in the plant at the Veterans Park campus.  The chillers service Ashley High School, Murray Middle School and Minnie Evans Arts Center.  The new units shall be integrated with the existing control system to achieve intended sequences of operation.

A mandatory Pre-Bid Conference will be held on Thursday, January 11, 2018, at 2:00 pm at the Office of Maintenance Operations, conference room 106A, of the New Hanover County Schools’ Carolina Beach Road Complex, 2814 Carolina Beach Road, Wilmington, NC 28412.  The Design Consultant, CBHF Engineers, PLLC, and a representative from New Hanover County Schools will be available at that time to answer questions concerning the project.  Questions after that time shall be submitted in writing to CBHF Engineers, PLLC at 2246 Yaupon Drive, Wilmington, NC 28401, DHahn@cbhfengineers.com, Fax: (910) 791-5266.

Complete plans and specifications may be obtained from CBHF Engineers, PLLC, 2246 Yaupon Drive, Wilmington, NC 28401 and (910) 791-4000 during normal office hours beginning Monday, January 8, 2018.  A refundable plan deposit in the amount of $100 is required for a full set of the Contract Documents. Partial sets will not be available. Complete sets of Bid Documents must be used in preparing Bids.  New Hanover County Schools assumes no responsibility for errors or misrepresentations resulting from the use of incomplete sets of Bid Documents.  Plan deposit checks shall be made payable to New Hanover County Schools and mailed or delivered to CBHF Engineers, PLLC, 2246 Yaupon Drive, Wilmington, NC 28401, attention David Hahn.  The deposit will be refunded upon return of the Contract Documents in good condition within thirty (30) days after the Bid opening. Contract Documents are also available for review at New Hanover County Schools’ Office of Maintenance Operations, 2814 Carolina Beach Road, Wilmington, NC 28412.

The following plan rooms will have documents available to view electronically:

Wilmington NC                   AGC
Fayetteville NC                    AGC
Raleigh NC                           AGC, FW Dodge
www.carolinasplanroom.com
www.copycatdfs.net

A Bid Security in the amount of five percent (5%) of the Base Bid Amount must accompany each Bid in accordance with Section I – Information for Bidders of the project specifications.  No Bid may be withdrawn for a period of sixty (60) days after the opening thereof.

The successful Bidder will be required to furnish a 100% Performance Bond and a 100% Labor and Material Payment Bond.

The successful Bidder will be required to furnish a 100% Performance Bond and a 100% Labor and Material Payment Bond.

New Hanover County Schools has a verifiable ten percent (10%) goal for participation by minority businesses in the total value of the work. Bidders are required on school construction and renovation projects covered by N.C. G.S. 143-128 to make a “good faith effort” to meet this goal. Bidders shall identify on the Bid Form the minority businesses that will be used on the project. Bidders shall submit along with the Bid, Affidavit A – Listing of Good Faith Efforts pursuant to subsection (f) of G.S. 143-128.2, and the total dollar value of the bid that will be performed by the minority businesses. A Bidder that performs 100% of the work under the Contract with its own workforce must submit Affidavit B – Intent to Perform Contract with Own Forces in lieu of the aforementioned affidavit otherwise required under this subsection.

New Hanover County Schools reserves the right to reject any and all Bids, waive informalities and irregularities in bidding, and to accept Bids which are considered to be in the best interest of the New Hanover County Schools.

Dated For Publication:  January 4, 2018

 

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