Landfill Cells 2-6E Partial Closure Phase 4 RFB # 20-0606

by July 14, 2020


RFB # 20-0606 

New Hanover County will receive sealed proposals from qualified contractors for all labor and materials to complete the work in accordance with the “Specifications and Contract Documents” for New Hanover County Secure Landfill Cells 2-6E Partial Closure Phase 4 for New Hanover County, North Carolina, for Contract #20-0606.  Bid documents can be obtained at the County’s website (

The partial closure consists of approximately 30 acres that will include site preparation, placement of the liner system, placement of the soil cover systems, construction of the stormwater management structures, erosion control structures, grading, seeding and sodding, and all incidentals necessary to complete the work as specified.  See section 01000 and the plans for more complete details about the work. The construction period will be 480 days from the notice to proceed to substantial completion and an additional 30 days to final completion. Fill soil for the preparation of the intermediate cover, protective cover and topsoil for the landfill shall be supplied from an off-site borrow source.

CAUTION – During recent landfill excavations within the closure area, high levels of H2S and Methane were encountered. The levels encountered at the excavation necessitated the use of a Self-Contained Breathing Apparatus and non-sparking tools. As with all landfill construction projects the Health and Safety of those performing the work is the first priority.

A MANDATORY pre-bid conference will be held on July 23, 2020 at 10:00 am in the Environmental Management Administration Building, 3002 Highway 421 North, Wilmington, NC.

Proposals will be received until 2:00 p.m. on August 19, 2020, by New Hanover County, in the Conference room at the New Hanover County Department of Environmental Management Administration Building, 3002 HWY 421 North, Wilmington, North Carolina 28401, at which time the proposals will be publicly opened and read in accordance with the provisions of law.  The deadline time shall be established by the timepiece of New Hanover County’s representative.  No bids will be accepted after that time.

A copy of the Specifications and Contract Documents can be reviewed at the New Hanover County Environmental Management Office, 3002 Highway 421 North, Wilmington, North Carolina 28401, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.  Please call for appointments.

Bidders must be licensed contractors in the State of North Carolina at the time proposals are submitted. Pursuant to N.C.G.S. S87‑15, it will be necessary for contractors to show evidence of such license in the bid document.

No proposal for construction or repair work may be considered or accepted by said board or governing body unless at the time of its filing the same shall be accompanied by a deposit with said board or governing body of cash, or a cashier’s check, or a certified check on some bank or trust company insured by the Federal Deposit Insurance Corporation in an amount equal to not less than five percent (5%) of the proposal. In lieu of making the cash deposit as above provided, such bidder may file a bid bond executed by a corporate surety licensed under the laws of North Carolina to execute such bonds, conditioned that the surety will upon demand forthwith make payment to the obligee upon said bond if the bidder fails to execute the contract in accordance with the bid bond. This deposit shall be retained if the successful bidder fails to execute the contract within 10 days after the award or fails to give satisfactory surety as required herein.

CONTRACTOR will be required to comply with OSHA and all federal, state and local laws, ordinances, rules and regulations that in any way affect the WORK and will be required to review/endorse the County’s CONTRACTOR Compliance Requirements in Section 01910.  Bidders will be required to submit a Qualification Questionnaire located in Section 00300 as part of their bid to demonstrate qualifications to perform the WORK.

The bidder shall make good faith efforts, as defined in the bid specifications, to subcontract 10% of the dollar value of the single prime contract to businesses owned and controlled by minorities. Individuals who are rebuttably presumed to be minorities include women, Black Americans, Hispanic Americans, Native Americans, Asian-Pacific Americans, and Asian-Indian Americans. Bidders are required to submit, along with the bid, information concerning minority business enterprises which will participate in the contract.  The information will include: (1) name and address of each minority firm; (2) description of the work to be performed by each minority firm named; and (3) the dollar value of the work to be performed by each firm named.  Bidders are required to submit along with the bid, specific documentation demonstrating that they made good faith efforts to meet established goals.  A bid which fails to meet these requirements may be considered non-responsive.  Contact Lena Butler at concerning questions related to this issue.

All prime bidders on this project must be pre-qualified in accordance with New Hanover County’s Pre-qualification Ordinance, in order to bid.  Bids will not be opened unless the bidder is pre-qualified.  Pre-qualification applications may be obtained at the County Legal Department, 230 Government Center Drive, Suite 155, Wilmington, N.C. 28403 or by visiting the County’s website at .

This Invitation to Bid is being used to solicit responses from suitably qualified, experienced and licensed contractors to qualify for services related to the construction of a secure landfill closure project in New Hanover County, North Carolina.

New Hanover County reserves the right to reject any and all bids.  Questions will only be accepted in writing by Mr. Ian Spurlock ( through the end of business on August 7, 2020.  Response to the questions will be issued on August 12, 2020.  For further information, contact Mr. Ian Spurlock, P.E., SCS Engineers, PC, at 813.804.6732.

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