Renovation of the Edward C. Smith Civic Center

by October 27, 2020


 Sealed proposals will be received by the City of Lexington in the Edward C. Smith Civic Center, located at 217 South Main Street, Lexington, North Carolina, 27292 until 3:00 PM on Monday, November 16th, 2020 and immediately thereafter publicly opened and read for the furnishing of labor, materials and equipment entering into the renovation of the Edward C. Smith Civic Center, Lexington, North Carolina, including all required work described on the plans and specifications for Work.

Bidder’s not planning to attend the bid opening and wish to mail or deliver their bid early, shall have that bid proposal delivered to Chief Mark Sink at the Lexington Police Department, 106 N. Main Street, Lexington NC 27292 arriving at least 30 minutes prior to the above bid time.

A Pre-Bid Conference will be held at the Edward C. Smith Civic Center on Monday November 2nd, 2020 beginning at 3:00 pm to allow contractors the opportunity to ask questions and/or clarify pertinent issues.  Attendance is not mandatory but strongly recommended for project clarity of existing conditions – including PME subcontractors.

The Project consists of the renovation of a 17’-6” wide by  76’-6” deep retail space beside the Civic Center for new Men’s’ and Women’s’ 7 flush fixture Theatre restrooms and a storefront retail café/bar lounge space.  The demolition/renovation area of new restroom/café work is approximately 1,236 s.f.  The existing Theatre Lobby Foyer and two smaller restrooms within the existing theatre space (1922 s.f.) are also being updated with all new surface finishes and ADA improvements.  See the drawings for the extent of the work.

The existing retail space has been partially gutted but will require additional demolition.  Masonry opening cuts and lintels are required through the existing thick theatre wall for access into the new areas.  All water, sewer, power and HVAC (boiler and air handlers) systems will be demolished and replaced with new.  The existing concrete slab beneath the renovation area is being removed and replaced with 4” of reinforced concrete with a 4” gravel base to allow for new subgrade plumbing piping and identifying any uncovered piping that must remain in place to serve the upper floor.

Normal supporting Plumbing, Mechanical and Electrical construction work is in the renovation.  A new water and sewer service and electrical power from a Main Electrical Panel are being brought to the new project from a back alley behind the existing theatre. Those services will be brought in to the renovated area through a crawl space and basement under the theatre.  These conditions must be seen by the contractors to be understood.

The Exterior of the Retail Space facing Main Street is being renovated in a separate contract with the City that is still ongoing.  A new building roof replacement was completed in 2018.  Waterproofing and sealing of new roof penetrations for Mechanical or Electrical Piping is required.  Excavation into the paved alley behind the theatre is required to tie into the existing City water and sewer system.

General Construction work includes major subcontractors:

Site Civil Utility work (Plumbing subcontract)
Demolition work
Plumbing work.
Sprinkler work
HVAC work.
Electrical work.

Monday, October 26th, 2020, complete plans, specifications, and contract documents will be available for inspection on our website at or in the following offices:

Ramsay Burgin Smith Architects, Inc. – 225 N. Main Street, Suite 501, Salisbury, NC.

The office of the Purchasing Officer, City of Lexington 28 West Center Street, Lexington, NC
And on the RBSA web site

Procedure for Obtaining Bidding Documents (General Contractors):  Contact the Architect, Ramsay Burgin Smith Architects, Inc, 225 North Main Street, Suite 501, Salisbury, NC 28144.  Phone: 704-633-3121 to register for Bidding and to receive any addenda that follows.

Plans and Specifications may be viewed (and down-loaded) without charge on the architect’s website by clicking “Bidding Projects”.

General Contractors are responsible for downloading and printing of all Bidding Documents.

Contractors shall access bid documents from RBSA Website and print them directly or use the printer of their choice.

All printing costs shall be paid for by the General Contractor.

Subcontractors and material suppliers may purchase single sheets of plans as they so choose.  Subcontractors and material suppliers are invited to visit RBSA Website ( to ascertain the quantity and specific sheets desired.  The Architect will assume no responsibility in the selection of required drawings or specification sheets.

All Contractors and Subcontractors must have all required construction licenses under North Carolina State laws governing their respective trades.

No bid may be withdrawn after time set for receiving bids for a period of Sixty (60) days.

The City of Lexington maintains a goal of ten percent (10%) minority participation for formal building construction or repair contracts.  All bidders are expected to make and document a good faith effort to achieve this goal.  All the MBE documents are at the front of this project manual.

The Owner reserves the right to waive irregularities and to reject any or all proposals.

Ramsay Burgin Smith Architects, Inc.
225 North Main Street, Suite 501
Salisbury, North Carolina 28l44


Mr. Britt Smith, Purchasing Officer
City of Lexington
28 East Center Street
Lexington, NC   27292

October 29, 2020

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