NOTICE TO BIDDERS 

Single Prime sealed proposals will be received by Clay County Schools (“Owner”) at the Clay County Board of Education Board Room located at 154 Yellowjacket Drive., Hayesville, NC 28904 on March 1, 2024, no later than 11:00 AM, for the Hayesville Intermediate School project in Hayesville, NC.

Sealed bid packages delivered or mailed before the bid date shall be sent to:

Melissa Godfrey, Superintendent
Clay County Schools
154 Yellowjacket Drive,
Hayesville, NC 28904

The project generally consists of the demolition of existing buildings to allow for the construction of a new freestanding two story facility approximately 113,000 SF to accommodate the 3^rd-8^th grade classrooms and their administration, as well as a cafeteria and auditorium.

An open pre-bid conference is scheduled for Wednesday, February 14, 2024, at 11 AM at the Clay County Board of Education Board Room at 154 Yellowjacket Drive., Hayesville, NC 28904.  Prospective bidders are requested to attend.

All work is in the Contract for General Construction.  All proposals shall be lump sum per the bid form.  Single Prime Contract Bids to include General Contract, Mechanical, Plumbing, and Electrical disciplines.

It is anticipated that the contractor will be instructed to commence work in April 2024.  The project shall be substantially completed as described in the General Conditions and ready for occupancy for its intended purpose within Seven hundred and fifty-five (755) consecutive calendar days of the second Notice to Proceed.

Electronic contract documents are available for download, free of charge, upon request.  Documents will be provided to prime bidders only; only complete sets of documents will be issued.  Obtain access beginning January 22, 2024, by contacting Elizabeth Friedl at [email protected] or 828-575-1804.

Contractors are reminded that the Bid Documents are copyrighted material and shall not be copied by any party other than LS3P ASSOCIATES LTD.  Contractors shall not place the documents on file at reprographic shops or on display at Construction Trade Associations.

All contract documents provided as a part of the bidding process are drafts which are subject to change and require the final approval of the Clay County Board of Education.

The selected Contractor for this project shall submit to the Architect a schedule of estimated values of all material, equipment, and labor included in the main divisions of this contract, totaling the amount of the contract price.

All Bidders are notified that they must have proper General Contractor Unlimited licensure (Classification for Building) under the laws of the State of North Carolina to perform not only General Contract work, but also Electrical, Mechanical, Plumbing, Fire Protection, etc. (as noted in the requirements for Scope of Work specified on this project).

All BIDS must be made on the required BID form.  All blank spaces for BID prices must be filled in, in ink or typewritten, and the BID form must be fully completed and executed when submitted.  Only one copy of the BID form is required.

Each proposal shall be accompanied by a cash deposit, a cashier’s check or a certified check drawn on some bank or trust company insured by the Federal Deposit Insurance Corporation of an amount equal to not less than five percent (5%) of the proposal or in lieu thereof, a bidder may offer a bid bond of five percent (5%) of the maximum amount of the bid executed by a surety company licensed under the laws of North Carolina to execute such bonds, conditioned that the surety will, upon demand, forthwith make payment to the obliges upon said bond if the bidder fails to execute the contract in accordance with the bid bond.  Said deposit shall be retained by the Owner as liquidated damages in event of failure of the successful bidder to execute the contract within ten (10) days after the award or to give satisfactory surety as required by law.

A Performance Bond and a Payment Bond for one hundred percent (100%) of the contract price, with a Corporate Surety approved by the Owner, will be required for the faithful performance of the contract.

Attorneys-in-fact who sign Bid Bonds or payment bond and performance bonds must file with each bond a certified and effective dated copy of their Power of Attorney.

Payment will be made on the basis of ninety-five (95%) of monthly estimates and final payment made upon completion and acceptance of work.

BIDDER further agrees to pay as liquidated damages, the sum of $500.00 for each consecutive calendar day thereafter as provided in Article 15 of the General Conditions.

No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of Sixty (60) days without the consent of the Owner.

The Owner reserves the right to reject any or all bids and to waive informalities.

Signed:

Dr. Jason Shook, Board Chair
Clay County School Board
154 Yellowjacket Avenue,
Hayesville, NC 28904