Lawn Care Services 20241501

REQUEST FOR PROPOSALS 

LAWN CARE SERVICES
20241501

Sealed proposals will be received by the Housing Authority of the City of High Point (HPHA) at 500 E. Russell Ave., High Point, NC for Lawn Care Services until 10:00 a.m. local time, October 04, 2024. Any proposal received later than the specified time, whether delivered in person or mailed, will be disqualified. Faxed, Emailed, or other unsealed submissions will not be accepted.

The Contractor will mow, edge and trim each site no less than once per week, or as frequently as directed by the HPHA, from the Notice to Proceed in the first year and from April 1st or when new growth first occurs in subsequent year(s) until mid-November or until growth ceases; leaves will be raked, collected and removed once weekly from October 15th until December 31st unless otherwise notified; and debris will be removed from each site after each activity and said debris will be disposed of off site at a suitable landfill or other approved location to keep the properties clean and attractive. The contractor will provide services for other items including, but not limited to: mulch, dead heading plants, fertilizer, weeding, aeration and lime application.

A Pre-Proposal Conference will be held on September 25, 2024, at 10:00 a.m. at the Main Office of the HPHA, 500 E. Russell Ave. All interested Contractors may obtain RFP documents through an email to [email protected] or through HPHA’s website at www.hpha.net. All questions must be sent to HPHA by 10:00 a.m. on September 26, 2024. An addendum will be issued by 5:00 p.m. on September 30, 2024. Please send four (4) hard copies of your proposal. It is important that the proposals be submitted in a sealed envelope clearly marked in the lower left-hand corner with the name of the project: “Lawn Care Services – 20241501”. 

All proposals must contain the following completed forms:

  1. Responder’s Statement (Attachment A)
  2. Profile of Firm (Attachment B)
  3. Cost Proposal (Attachment C)
  4. Other requested information on the Proposal Evaluation Criteria form (Attachment D)
  5. Financial Statement or Audit
  6. Section 3 and MWBE Certifications
  7. Change Order Acknowledgement form
  8. Compliance with Executive Order No. 11246
  9. References/Experience
  10. Non-collusive Affidavit
  11. Estimated Project Work Force – Prime /Sub Contractor
  12. Certifications and Representations of Offerors Non-Construction Contract (form HUD-5369-C)
  13. E-Verify Affidavit
  14. Personnel Certification

It is very important that each company sends to HPHA all of the required paperwork.

Contract for work under this RFP will obligate the Contractor to not discriminate in employment practices. HPHA encourages minority owned, women owned and Section 3 businesses to participate.

The HPHA reserves the right to reject any and all bids/proposals and to waive minor informalities in the bidding/RFP process.

Direct all inquiries and proposals to:
VeeCee Harris, Senior Procurement Officer
Housing Authority of the City of High Point
500 E. Russell Ave. High Point, NC 27260
Phone: 336-878-2322
Email: [email protected]