NOTICE TO BIDDERS

Single Prime sealed proposals will be received by Madsion County Government (“Owner) at the County Manager’s Office located at 107 Elizabeth Lane in Marshall, NC 28753 on Thursday, December 12, 2024, no later than 4:00 PM, local time, and immediately thereafter opened and read aloud for the furnishing of labor, material and equipment entering into the construction of:

Spring Creek Community Center
Phase 3 Renovations
13075 NC-209
Hot Springs, NC 28743

Sealed bid packages mailed before the bid date to:
Attn:  Spring Creek Community Center Contractors
Proposal
P.O. Box 579
Marshall, N.C. 28753

Sealed bid packages delivered before the bid date to:
Attn:  Spring Creek Community Center Contractors
107 Elizabeth Lane
Marshall, N.C. 28753

*A HARD COPY VIA MAIL OR HAND DELIVERY IS REQUIRED FOR SEALED BIDS.

Providing services to prepare the property and current building for renovations to the Phase 3 area including, but not limited to: grading the area, removing and reinstalling windows, placing any necessary water, sewer, gas, electrical, and HVAC connections, and conducting interior renovations (~4,000 sft) to provide classroom, rentable and flexible office space, and a value-added kitchen space meeting the specifications herein.

A pre-bid conference is scheduled for Thursday November 21, 2024, at 11:00 AM local time at the Job Site located at 13705 NC-209, Hot Springs, NC  28753.

All work is in the Contract for General Construction.  All proposals shall be lump sum per the bid form.

The Owner reserves the right to award additional prime contracts which may be performed concurrently with the construction.

It is anticipated that the contractor be instructed to commence work in January 2025 and be completed, ready for Owner occupancy prior to August 22, 2025. The project shall be substantially completed as described in the General Conditions and ready for occupancy for its intended purpose within 200 consecutive calendar days. 

Complete plans and specifications for this project can be examined at the following locations starting Monday, September 23, 2024.

LS3P
14 O’Henry Avenue,
Ste 210
Asheville, NC 28801
Phone:  828-254-1963
Hours:  M-Th  8 am – 5 pm

Henco Reprographics
54 Broadway
Asheville, NC 28801
Phone:  828-253-0449
Hours:  M-F  8 am – 5:30 pm

Hard copies of the Contract Documents may be obtained & purchased, after November 12, 2024 for a non-refundable cost of $100 per complete set or $50 for PDF format, directly from:

Henco Reprographics,
54 Broadway,
Asheville, NC 28801
Phone:  828-253-0449
Hours of Business:  M-F 8 am – 5:30 pm 

NOTE:  In an effort to save on printing cost and encouraging paperless projects, drawings and specifications in PDF format are available for a purchase price of $100.00; which can also be purchased/obtained from Henco Reprographics’ FTP website (www.hencoplanroom.com). Registration and payment are required before release of PDF documents. If you need further clarification, please contact Greg Underhill at Henco Reprographics. 

Contractors are reminded that the Bid Documents are copyrighted material and shall not be copied by any party other than PFA Architects. Contractors shall not place the documents on file at reprographic shops or on display at Construction Trade Associations. 

The selected Contractor for this project shall submit to the Architect a schedule of estimated values of all material, equipment, and labor included in the main divisions of this contract, totaling the amount of the contract price. 

All Bidders are notified that they must have proper General Contractor Unlimited licensure (Classification for Building) under the laws of the State of North Carolina to perform not only General Contract work, but also Electrical, Mechanical, Plumbing, Fire Protection, etc. (as noted in the requirements for Scope of Work specified on this project). 

All BIDS must be made on the required BID form. All blank spaces for BID prices must be filled in, in ink or typewritten, and the BID form must be fully completed and executed when submitted. Only one copy of the BID form is required. 

Each proposal shall be accompanied by a cash deposit, a cashier’s check or a certified check drawn on some bank or trust company insured by the Federal Deposit Insurance Corporation in an amount equal to not less than five percent (5%) of the proposal. Or in lieu thereof, a bidder may offer a bid bond of five percent (5%) of the maximum amount of the bid. Bid Bond to be executed by a surety company licensed under the laws of North Carolina to execute such bonds, and conditioned that the surety will, upon demand, forthwith make payment to the obliges upon said bond if the bidder fails to execute the contract in accordance with the bid bond. Said deposit shall be retained by the Owner as liquidated damages in event of failure of the successful bidder to execute the contract within ten (10) days after the award or to give satisfactory surety as required by law. 

A Performance Bond and a Payment Bond for one hundred percent (100%) of the contract price, with a Corporate Surety approved by the Owner, will be required for the faithful performance of the contract.

Attorneys-in-fact who sign Bid Bonds or payment bond and performance bonds must file with each bond a certified and effective dated copy of their Power of Attorney. 

Payment will be made on the basis of ninety-five (95%) of monthly estimates and final payment made upon completion and acceptance of work.

BIDDER further agrees to pay as liquidated damages, the sum of $500.00 for each consecutive calendar day thereafter as provided in Article 15 of the General Conditions.

No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of One Hundred Twenty (120) days without the consent of the Owner.

The Owner reserves the right to reject any or all bids and to waive informalities. 

Signed:
Ross Young
Project Manager
Madsion County
107 Elizabeth Lane
Marshall, NC 28753
[email protected]